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What Is a Dedicated Development Team and When to Choose It?

Paul Kovalenko Paul Kovalenko | June 4, 2024 | 11 min

A lack of development resources can leave you scrambling to play catch-up while your competitors launch groundbreaking products. However, there is a way to stay ahead of this never-ending race — finding a Dedicated Development Team (DDT).

DDTs are your personal A-Team of developers, hand-picked from a pool of experts. Unlike freelance teams that move between projects, they form a unified group fully integrated with your team to help in your project. This approach is gaining traction, as evidenced by the 92% of Global 2000 companies now engaging external talents in their projects.

Continue reading to learn what’s drawing businesses towards DDTs and when to choose one.

What Exactly is a Dedicated Development Team?

A Dedicated Development Team is a group of skilled developers assembled by a software development company to work on a project. The team is an extension of the in-house development team, providing administrative and IT services. It can be located remotely but operating with the same dedication and focus as the local employees.

Here is a closer look at the key characteristics of a dedicated engineering team:

  • Hand-Picked Expertise: The development company carefully selects developers based on your project’s specific needs — programming languages, frameworks, and industry knowledge.
  • Long-Term Commitment: A Dedicated Development Team is invested in your project’s success. They become familiar with your codebase, company culture, and overall vision, promoting better communication and efficiency.
  • Efficient Integration: The development company handles recruitment, payroll, and other administrative tasks, freeing you to focus on managing the project and integrating the team with your existing workflow.

When Is a Dedicated Development Team the Right Model for Your Business?

According to Peter Drucker, the father of modern management, “Do what you do best and outsource the rest.” But when exactly is the right time to leverage this dedicated team model and facilitate your development process? Here are some situations where a DDT can be a game-changer for your business:

  • Filling Specific Skill Gaps

Sometimes, your in-house team can be stellar but lacks expertise in a particular framework or skillset. In this case, which affects 26% of small businesses, you need a dedicated app development team with seasoned experts to bridge this gap and bring your project to life.

  • Scaling Up Efficiently

As your growing business grows, you must ramp up development efforts quickly to manage the increasing traffic. A DDT is your best bet since building an in-house team takes time and resources. The dedicated team instantly scales your development capacity, accelerating project completion and capitalizing on new market opportunities.

  • Long-Term Project Management

Starting a complex, long-term project requires an effective DDT for consistent focus and expertise. This promotes continuity and an in-depth understanding of the project as it evolves. It also minimizes knowledge transfer hiccups and ensures consistent quality throughout the development lifecycle.

  • Cost-Effectiveness

Building and maintaining an in-house team can be expensive. That is why 59% of businesses outsource to cut costs. So, if you’re looking for a cost-effective solution, consider a development company, as they handle infrastructure, recruitment, and other administrative burdens.

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Key Considerations When Selecting a Dedicated Development Team

To step up your development process, consider selecting the ideal partner for a successful, long-term collaboration. Here are the key aspects to consider when selecting a DDT:

1. Expertise and Experience: Look beyond technical skills; explore DDT’s industry experience. An ideal team has a proven track record in building similar projects within your domain. So, let’s say you are developing a real-time stock trading platform. A DDT with case studies of successful financial applications demonstrates a deep understanding of industry-specific regulations, security protocols, and user needs. 

2. Communication and Cultural Fit: Effective communication is the core of any successful partnership. Evaluate the DDT’s communication style and cultural alignment with your team. Clear and consistent communication bridges the gap between your vision and the development process, minimizing misunderstandings and delays.

Ask the following questions:

  • Does the dedicated software team have an assigned point of contact for your team?
  • How do they prefer to communicate (e.g., video calls, project management tools)?
  • Are they available during your working hours for efficient collaboration, even with a time zone difference?

During the selection process, schedule video calls with the team to assess their communication style and cultural fit.

3. Team Structure and Scalability: You can request an organizational chart outlining the DDT’s structure and identify your dedicated team members with specific skill sets.

For example, Will you have a dedicated project manager overseeing your project and acting as your primary point of contact?

  • What is the team composition (e.g., front-end developers, back-end developers, QA testers)?
  • Does the DDT have the capacity to scale up or down as your project requirements evolve? You may need a larger team during the initial development phase and a smaller team for maintenance later.

4. Development Process and Methodology: Ensure alignment between your preferred development methodology (e.g., Agile, Waterfall) and the DDT’s expertise. Understanding the dedicated development process fosters transparency, allows for better planning, and minimizes potential roadblocks during project execution. Confirm that the DDT has experience working with your preferred methodology. So, discuss the DDT’s development workflow in detail, how they handle code reviews, and what project management tools they utilize.

5. Security and Data Protection: Security is paramount, especially when handling sensitive data. Ensure the DDT has robust protocols to avoid common security mistakes and adhere to relevant industry regulations.

  • Does the DDT have a documented security policy outlining its data protection measures?
  • Do their practices comply with industry standards for efficient healthcare and digital transformation?

Request a detailed explanation of the DDT’s security protocols and inquire about their disaster recovery plan in case of unforeseen circumstances.

Pros of Hiring a Dedicated Development Team

Beyond the convenience, what are other tangible benefits of hiring a DDT? Let’s explore the advantages that can propel your business forward:

Access to Top Talent

Finding and retaining skilled developers is a constant task. According to Deloitte, 50% of executives identify talent acquisition as a top internal challenge in meeting their organization’s strategic priorities. Thankfully, a DDT allows you to tap into a global talent pool, leveraging the expertise you might not readily find in your local market. Think you need a team with cutting-edge AI knowledge? A DDT can connect you with developers specializing in that specific area.

Cost-Effectiveness

Building and maintaining an in-house development team can be expensive. Salaries, infrastructure, and administrative costs can quickly add up. A DDT offers a more cost-effective solution. Overseas outsourcing can help U.S. companies save 70% to 90% in labor costs. This is because the development company handles recruitment, payroll, and other administrative tasks, freeing up your resources for core business functions.

Faster Time to Market

A DDT can accelerate your development process. With an outsourced product development team working on your project full-time, you can get your product or service to market quicker, giving you a competitive edge. Suppose your company needs to develop a new mobile app to capitalize on a fleeting market trend. A DDT allows them to rapidly prototype, iterate, and launch the app before the window of opportunity closes.

Enhanced Scalability

As your project evolves, a DDT can scale up or down to meet those demands. This allows you to adjust resources efficiently without the hassle of hiring and firing in-house developers. For example, a company is developing a complex software platform with multiple phases. A DDT allows them to start with a smaller team for initial development and then scale up the team as features and functionalities are added in later stages.

Streamlined Communication and Collaboration

A well-established DDT promotes effective communication and collaboration despite potential time zone differences. Daily stand-up meetings and shared communication platforms ensure everyone is on the same page, minimizing misunderstandings and delays.

Cons of Hiring a Dedicated Development Team

While a dedicated team offers many benefits, it’s not a one-size-fits-all solution. It’s crucial to weigh the potential drawbacks to ensure they align with your project needs and team structure. Here are some key considerations:

Communication Challenges

Time zone differences and cultural barriers can pose communication challenges. You have a global project with a dedicated web development team. Misunderstandings due to time zone gaps or cultural nuances may lead to delays and rework. Ensure regular check-ins and meetings to bridge this gap.

Integration Efforts

Integrating a DDT with your existing workflow requires time and effort. Clearly defined roles and responsibilities are essential to avoid confusion and duplication of tasks. For example, a company with a well-established development process hires a DDT. Without proper onboarding and role clarification, the DDT might struggle to adapt to the existing workflow, leading to inefficiencies.

Project Complexity

DDTs excel at well-defined projects with precise requirements. The initial investment in communication and integration may outweigh the benefits for complex, evolving projects. Suppose your company needs to develop a groundbreaking new product with constantly changing features. The project’s dynamic nature might make it a better fit for a flexible in-house team that can adapt quickly to changing requirements.

Common Challenges in Hiring a Dedicated Development Team

While a Dedicated Software Development Team can be an innovative approach, the hiring process isn’t without its challenges. Here’s a heads-up on some common roadblocks you might encounter and how to overcome them:

Finding the Right Cultural Fit 

Bridging cultural gaps is crucial. A team with exceptional technical skills might not mesh well with your company culture if communication styles clash. Misunderstandings and frustration might also arise due to differing expectations.

  • How to overcome it: During the selection process, prioritize video calls and in-depth discussions to assess cultural alignment. Look for a DDT that values open communication and collaboration, similar to your company culture.

Evaluating Technical Expertise

Accurately assessing a DDT’s technical skills is essential. Since resumes can be deceiving, practical assessments are imperative. Suppose your company relies solely on resumes when selecting a dedicated IT team for a complex project requiring specific programming languages. Without proper technical evaluation, a team may lack the necessary expertise.

  • How to overcome it: Incorporate technical coding challenges or portfolio reviews during selection. This lets you gauge the DDT’s capabilities firsthand and ensure they possess the specific technical skills your project demands.

Ensuring Clear Communication Channels

Time zones and language barriers can create communication hurdles. If a company hires a DDT in a different time zone without establishing clear communication channels, delays and misunderstandings arise due to missed messages and unavailable team members.

  • How to overcome it: Define communication protocols upfront. Schedule regular video calls, establish shared communication platforms, and identify a dedicated point of contact within the DDT for efficient information flow.

Managing Integration with Existing Teams

Integrating a DDT seamlessly with your in-house team requires effort. If a company hires a DDT and fails to properly introduce them to the existing development team, the unclear roles and responsibilities lead to inefficiencies and rework.

  • How to overcome it: Defined roles and responsibilities minimize confusion and duplication of tasks. Facilitate joint workshops and knowledge-sharing sessions between the DDT and your in-house team. Develop a clear RACI (Responsible, Accountable, Consulted, Informed) matrix outlining roles and communication channels to ensure everyone is on the same page.

Anticipating these common challenges and implementing proactive solutions will mitigate potential roadblocks and set your project up for success with your Dedicated Development Team. Ensure clear communication, careful selection, and proactive integration to build a strong, collaborative partnership that propels your development process forward.

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Understanding the Cost of Hiring a Dedicated Development Team

Hiring a DDT is a strategic decision. While it offers numerous benefits, understanding the cost structure is essential for informed budgeting and maximizing your return on investment. Here’s a breakdown of the critical cost considerations:

  • Team Composition and Rates: The cost of your DDT depends on the team size, developer expertise, and location. Senior developers with specialized skills naturally command higher rates compared to junior developers. So, carefully define your project requirements and identify the necessary skillsets for the DDT. This allows you to request quotes from potential DDT providers that align with your budget and project needs.
  • Project Scope and Duration: The complexity and length of your project are key factors in determining its cost. For instance, the cost of a complex fintech app development will be significantly more than a single landing page. To manage your budget effectively, divide the project into milestones with defined deliverables. This approach helps you track costs accurately and adjust your budget throughout the project.
  • Management and Overhead Costs: While the DDT handles some administrative tasks, there are associated management costs. This includes project management, communication overhead, and potential travel expenses (if necessary). You can inquire about the DDT’s management overhead structure during selection. Some dedicated team providers offer comprehensive project management services, while others require more involvement from your internal team. Choose the option that best suits your resource capacity and budget.

It’s important to remember that cost shouldn’t be the sole deciding factor. Consider the long-term value a DDT can bring. Their expertise can optimize development efficiency, reduce rework, and potentially lead to a faster time to market, eventually boosting your ROI.

Conclusion

A Dedicated Development Team offers access to a global pool of talent, streamlined communication, and efficient development cycles to level up your development process and propel your business toward success. You could be tackling a complex enterprise application, a cutting-edge mobile app, or anything in between; either way, a DDT can provide the specialized expertise and focused attention your project deserves.

At Langate, we specialize in building high-performing DDTs tailored to your needs. Our experts will curate the perfect team of developers, designers, and project managers to bring your vision to life with efficiency and innovation. Contact Langate today to discuss your project.

Frequently Asked Questions

How does outsourcing differ from a dedicated development team?

Outsourcing your development project is like hiring a freelancer or a small design agency. They’ll take on the entire project, but you may not have a dedicated team consistently working on it. You’ll need to provide detailed specifications and manage the project closely.
On the other hand, a Dedicated Development Team is like having an extension of your in-house development team. The DDT is a curated group of specialists within a larger development company exclusively focused on your project. They become familiar with your codebase, company culture, and vision, promoting a more personalized and collaborative experience.

Can a dedicated development team operate remotely?

Absolutely. One of the most significant advantages of DDTs is their ability to function remotely. This allows you to tap into a global talent pool, regardless of location. You can leverage the expertise of developers in a specific time zone that aligns with your project needs or find specialists with unique skill sets that might be scarce in your local market.

Can I choose who will be on the team?

Yes, you have a say in who joins your DDT. The development company will curate a team based on your project requirements. They’ll consider factors like programming languages, frameworks, and industry knowledge. You’ll also be able to review the team composition and provide feedback on their skills and experience.

For how long can I hire a dedicated team?

The engagement is flexible and adapts to your project’s lifecycle. You can hire a dedicated development team for the entire project, from initial concept to final launch. This ensures continuity and in-depth understanding of your project throughout development.

What are the downsides of hiring a standard development team?

Standard development teams within a company might be juggling multiple projects simultaneously. This can lead to divided attention and potential delays for your project. Additionally, finding developers with the exact skillset you need can be challenging, especially for niche technologies or specialized software. A standard development team might require additional time and resources to find the right talent, impacting your project timeline.

What is the expected delivery time?

Delivery time depends heavily on the complexity of your project. However, a DDT’s focused approach and streamlined communication can often lead to faster development cycles than a standard development team. With a dedicated team of developers focused on your project, you can significantly accelerate development and get your product or service to market quickly.

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